Frequently Asked Questions

What is a Budget Manager?
How can I learn more about the budget process at Georgia Southern University?
Where can I view my budget?
Why does Georgia Southern have a 60-day hiring freeze on vacant positions?
Can the hiring freeze be waived for a position?
How do I set up a department?
How do I modify or inactivate an existing department number/title?
How do I update a Budget Manager for an existing department?
How do I add, inactivate, or modify and existing speedchart/type or chartstream?
How do I move a department from one division to another or consolidate multiple departments into one?


What is a Budget Manager?

The Budget Manager approves financial transactions and ensures that transactions are appropriately reviewed by an individual with fiscal responsibility and accountability. 
Budget Manager Fiscal Authority Policy; Number FS-GP-00001-01

How can I learn more about the budget process at Georgia Southern University?

The Board of Regents approves the annual operating budget for the University System of Georgia (USG) institutions at their May meeting.  In June departments will receive their beginning budget (Schedule G & G1).  The Budget Office distributes these schedules to senior leadership who then distributes to the Deans Directors and Department Heads. The data in the schedules contains budget information from the extract on March 31st so any changes (new hires, reclassifications, resignations, terminations, etc.) will not be reflected in the G & G1.  After the budget is loaded into Business Objects in July, the budget office staff will be amending the budget to update changes that have occurred since March 31st

Where can I view my budget?

Business Objects software collects and presents information.  Access to Business Objects requires a Banner user ID.  Click the following links to request a Banner account and access to Business Objects, and follow directions below.

For Business Objects, you will need to click “Business and Finance” bullet, and then the top bullet “For personnel needing access to Business & Finance data (Budgets)”. If you are a budget manager, you should request access to Agency Financial Reports; Assest/Inventory Departmental Reports; Budget Reports; Financial Reports; Position/Payroll Reports and Sponsored Grant Reports. 

For Banner, you will need to click the second tab “Account Request”. You will need to read each bullet before opening the request form at the bottom of the last bullet.

Why does Georgia Southern have a 60-day hiring freeze on vacant positions?

The 60-day hiring freeze for benefitted staff positions is in effect during FY 2020 and all benefitted staff positions will remain vacant for 60 days unless approval is granted by the appropriate Vice President to waive the hiring freeze.  The hiring freeze generates savings that fund year-end strategic initiatives. 

Can the hiring freeze be waived for a position?

The President has given each Vice President the authority to manage the 60-day hiring freeze. If a position is deemed critical and warrants an exemption from the 60-day freeze, you will need to send an email to Wendy Woodrum, Rebecca Carroll and Demetrius Bynes approving the exemption.  Please include position title and number if possible.

How do I set up a department?

Complete Section I of the Request/Modify/Inactivate Departments or SpeedTypes/Charts.

How do I modify or inactivate an existing department number/title?

Complete Section II of the Request/Modify/Inactivate Departments or SpeedTypes/Charts .

How do I update a Budget Manager for an existing department?

Complete Section II of the Request/Modify/Inactivate Departments or SpeedTypes/Charts .

How do I add, inactivate, or modify an existing speedchart/type or chartstream?

Complete Section III of the Request/Modify/Inactivate Departments or SpeedTypes/Charts .

How do I move a department from one division to another or consolidate multiple departments into one?

Complete the Departmental Reorganization Worksheet.
For position information, refer to the “OneUSG GSU002 Position Listing New” report in the Business Objects Budget Reports folder. For budget data for Personal and Non Personal services, refer to the “Departmental Budget Amendment Report” in the Business Objects Budget Reports folder. The form will need to be ran twice for “Current Year” and “Permanent Year” if the reorganization is occurring during the middle of the fiscal year. Otherwise, “Permanent Year” will suffice.

Last updated: 10/3/2019

Budget Office • PO Box 8014 Statesboro, GA 30460 • (912) 478-7074 • budgetoffice@georgiasouthern.edu