FY 2024 Budget Services Master Calendar
| Subject | Date | Action |
| Budget Amendment | July 14, 2023 | FY 2023 Fourth Quarter Budget Amendment due to the System Office |
| Budget Development | July 21, 2023 | FY 2025 Square Footage Report Due to System Office |
| Budget Development | July 28, 2023 | FY 2025 Health Insurance Request due to System Office |
| AER | September 15, 2023 | FY 2023 Annual Expenditure Report (AER) due to the System Office |
| Budget Development | August 14 – September 15, 2023 | FY 2025 Budget Prioritization involving Departments/Centers/Units |
| Budget Development | September 18 – October 2, 2023 | FY 2025 Budget Prioritization involving Colleges and Major Units (Deans/Directors/AVPs) |
| Budget Development | October 3 – October 13, 2023 | FY 2025 Budget Prioritization involving Divisions (Vice Presidents) |
| Budget Development | October 16 – November 3, 2023 | FY 2025 Budget Prioritization involving Institutional (President/VPs) |
| PPV Reporting | October 6, 2023 | FY 2023 Cash Flow Submittals (PPV Projects) due to System Office |
| Budget Amendment | October 10, 2023 | FY 2024 First Quarter Budget Amendment due to the System Office |
| Financial Reports | October 18, 2023 | FY 2024 First Quarter Financial Reports due to the System Office |
| PPV Reporting | November 22, 2023 | 5-year PPV Cash Flow Projections, FY 2024-2029 due to the Budget Office for review |
| PPV Reporting | December 1, 2023 | 5-year PPV Cash Flow Projections, FY 2024-2029 due to the System Office |
| Mandatory Fees | January 5, 2024 | FY 2025 Mandatory Fee forms & Elective Fee requests due to the Budget Office for review |
| Budget Amendment | January 11, 2024 | FY 2024 Second Quarter Budget Amendment due to the System Office |
| Financial Reports | January 18, 2024 | FY 2024 Second Quarter Financial Reports due to the System Office |
| Mandatory Fees | January 18, 2024 | FY 2025 Mandatory Fee Requests due to System Office |
| Elective Fees | January 18, 2024 | FY 2025 Elective Fees and Special Charges due to the System Office |
| Budget Prep | January – February 2024 | Budget Managers review permanent Departmental Budget Amendment Business Objects reports to determine if permanent adjustments need to be made. (Please be sure to review all Fund 14 DS&S budgets for revenue adjustments.) |
| Year End Close | February 1, 2024 | Review funding on lump sum positions (Students, Graduate Assistants, Casual Labor) & notify Budget Office of any adjustments |
| Business Plan | February 9, 2024 | FY 2025 Five Year Auxiliary Business Plans due to the Budget Office for review |
| Business Plan | February 23, 2024 | FY 2025 Five Year Auxiliary Business Plans due to System Office |
| Budget Prep | March 1, 2024 | If you are planning a college, division, or departmental reorganization, please contact the Budget Office as soon as possible to obtain a copy of the reorganization template. Reorganizations take a considerable amount of time, but we can work with you to incorporate this data into the FY 2024 Original Budget. Reorganizations involve moving positions from one department to another, consolidating two or more departments into a single department, or dividing a department into two or more departments. Reorganizations and New Department requests should be submitted to the Budget Office by March 1, 2024. |
| Budget Prep | March 15, 2024 | All permanent budget amendments not already submitted to the Budget Office must be received by this date to be included in the FY2025 Budget Schedules. This includes transfers from Operating (700000) to Equipment (800000) for equipment leases. Transfers received after this date will be amended into the FY2025 Budget in July 2024. |
| Budget Prep | April 1, 2024 | Budget extract from OneUSG. The extract will include employees currently in the system as of 3/31/2024. |
| Budget Prep | April 1 – 3, 2024 | Budget Office will verify budget data, calculate allocations (if applicable), and prepare departmental packets. The packets will include instructions and the amount of allocations by department, fund and class. |
| Budget Prep | April 3, 2024 | Budget Office sends packets to VP Offices. Each VP office will distribute information to the departments. |
| Budget Prep | April 3, 2024 | Budget Office to provide templates for Athletics, Auxiliary Services and Student Activity |
| Budget Amendment | April 9, 2024 | FY 2024 Third Quarter Budget Amendment due to the System Office |
| Budget Prep | April 10, 2024 | Vice Presidents submit signed, printed (single-sided) worksheets to the Budget Office by Noon. |
| Budget Prep | April 10, 2024 | Athletic, Auxiliary and Student Activity budget (revenue and expense) spreadsheets are due to the Budget Office by Noon. |
| Budget Prep | April 10 – 30, 2024 | Budget Office prepares FY 2025 Original Budget |
| Financial Reports | April 18, 2024 | FY 2024 Third Quarter Financial Reports due to the System Office |
| Budget Prep | May 3, 2024 | FY 2025 Original Budget due to System Office |
| Year End Close | May 31, 2024 | Current year departmental budget amendments are due to the Budget Office |
| Year End Close | June 3, 2024 | Budget Sweep – remaining nonpersonal service budget balances over $10,000 will be reduced to $10,000 (E&G Only) |
| Year End Close | July 5, 2024 | Deadline of printing/downloading final copies of the FY 2024 Budget Business Objects Reports (FY2024 reports will not be available after this date). This includes all reports in the Budget Reports folder in Business Objects. |
Last updated: 9/11/2023