FY 2023 Budget Services Master Calendar
| Subject | Date | Action |
| Budget Development | July 8, 2022 | FY 2024 Square Footage Report Due to System Office |
| Budget Development | July 8, 2022 | FY 2024 Health Insurance Request due to System Office |
| Budget Amendment | July 12, 2022 | FY 2022 Fourth Quarter Budget Amendment due to the System Office |
| AER | September 16, 2022 | FY 2022 Annual Expenditure Report (AER) due to the System Office |
| Budget Development | August 2022 – November 2022 | FY 2024 Budget Development involving Departments/Centers/Units, Colleges and Major Units (Deans/Directors/AVPs), VPs and the President |
| Budget Amendment | October 6, 2022 | FY 2023 First Quarter Budget Amendment due to the System Office |
| PPV Reporting | October 7, 2022 | FY 2022 Cash Flow Submittals (PPV Projects) due to System Office |
| Financial Reports | October 18, 2022 | FY 2022 First Quarter Financial Reports due to the System Office |
| Budget Amendment | January 10, 2023 | FY 2023 Second Quarter Budget Amendment due to the System Office |
| Financial Reports | January 17, 2023 | FY 2023 Second Quarter Financial Reports due to the System Office |
| PPV Reporting | January 16, 2023 | 5-year Cash Projections, FY 2023-2028 due to the Budget Office |
| Mandatory Fees | January 16, 2023 | FY 2024 Mandatory Fee forms due to the Budget Office for review |
| Business Plan | January 16, 2023 | FY 2024 Five Year Auxiliary Business Plans due to the Budget Office for review |
| PPV Reporting | January 23, 2023 | 5-year Cash Projections, FY 2023-2028 due to System Office |
| Mandatory Fees | January 23, 2023 | FY 2024 Mandatory Fee Requests due to System Office |
| Business Plan | January 23, 2023 | FY 2024 Five Year Auxiliary Business Plans due to System Office |
| Elective Fees | January 23, 2023 | FY 2024 Elective Fees and Special Charges due to the System Office |
| Budget Prep | January – February 2023 | Budget Managers review permanent Departmental Budget Amendment Business Objects reports to determine if permanent adjustments need to be made. (Please be sure to review all Fund 14 DS&S budgets for revenue adjustments.) |
| Year End Close | February 1, 2023 | Review funding on lump sum positions (Students, Graduate Assistants, Casual Labor) & notify Budget Office of any adjustments |
| Budget Prep | March 1, 2023 | If you are planning a college, division, or departmental reorganization, please contact the Budget Office as soon as possible to obtain a copy of the reorganization template. Reorganizations take a considerable amount of time, but we can work with you to incorporate this data into the FY 2024 Original Budget. Reorganizations involve moving positions from one department to another, consolidating two or more departments into a single department, or dividing a department into two or more departments. Reorganizations and New Department requests should be submitted to the Budget Office by March 1, 2023. |
| Budget Prep | March 15, 2023 | All permanent budget amendments not already submitted to the Budget Office must be received by this date to be included in the FY2024 Budget Schedules. This includes transfers from Operating (700000) to Equipment (800000) for equipment leases. Transfers received after this date will be amended into the FY2024 Budget in July 2023. |
| Budget Prep | April 3, 2023 | Budget extract from OneUSG. The extract will include employees currently in the system as of 3/31/2023. |
| Budget Prep | April 3 – 5, 2023 | Budget Office will verify budget data, calculate allocations (if applicable), and prepare departmental packets. The packets will include instructions and the amount of allocations by department, fund and class. |
| Budget Prep | April 5, 2023 | Budget Office sends packets to VP Offices. Each VP office will distribute information to the departments. |
| Budget Prep | April 5, 2023 | Budget Office to provide templates for Athletics, Auxiliary Services and Student Activity |
| Budget Amendment | April 6, 2023 | FY 2023 Third Quarter Budget Amendment due to the System Office |
| Budget Prep | April 12, 2023 | Vice Presidents submit signed, printed (single-sided) worksheets to the Budget Office by Noon. |
| Budget Prep | April 12, 2023 | Athletic, Auxiliary and Student Activity budget (revenue and expense) spreadsheets are due to the Budget Office by Noon. |
| Budget Prep | April 12 – 28, 2023 | Budget Office prepares FY 2024 Original Budget |
| Financial Reports | April 18, 2023 | FY 2023 Third Quarter Financial Reports due to the System Office |
| Budget Prep | May 2, 2023 | FY 2024 Original Budget due to System Office |
| Year End Close | May 26, 2023 | Current year departmental budget amendments are due to the Budget Office |
| Year End Close | June 1, 2023 | Budget Sweep – remaining nonpersonal service budget balances over $10,000 will be reduced to $10,000 (E&G Only) |
| Year End Close | June 30, 2023 | Deadline of printing/downloading final copies of the FY 2023 Budget Business Objects Reports (FY2023 reports will not be available after this date). This includes all reports in the Budget Reports folder in Business Objects. |
Last updated: 2/8/2023