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FY 2022 Budget Services Master Calendar

SubjectDateAction
Budget DevelopmentJuly 6, 2021FY 2023 Square Footage Report Due to System Office
Budget AmendmentJuly 14, 2021FY 2021 Fourth Quarter Budget Amendment due to the System Office
Budget DevelopmentJuly 15, 2021FY 2023 Health Insurance Request due to System Office
AERSeptember 7, 2021FY 2021 Annual Expenditure Report (AER) due to the System Office
Budget DevelopmentAugust 16, 2021 – September 17, 2021Departments/Centers/Units develop FY 2023 new funding requests and complete Budget Development templates
Budget DevelopmentSeptember 19, 2021 – October 1, 2021Colleges and Major Units (Deans/Directors/AVPs) finalize Budget Development Documents
PPV ReportingOctober 1, 2021FY 2021 Cash Flow Submittals (PPV Projects) due to System Office
Budget AmendmentOctober 7, 2021FY 2022 First Quarter Budget Amendment due to the System Office
Budget DevelopmentOctober 2 -15, 2021VPs review Budget Development Documents with Direct Reports
Financial ReportsOctober 18, 2021FY 2022 First Quarter Financial Reports due to the System Office
Budget DevelopmentOctober 16, 2021 – November 1, 2021President and VPs review and prioritize Budget Development Documents
PPV ReportingNovember 15, 202110-year Cash Projections, FY 2021-2031 due to the Budget Office
Budget DevelopmentNovember 1 – 17, 2021Final Review of Budget Hearing Documents by President and VPs
Mandatory FeesNovember 15, 2021FY 2023 Mandatory Fee forms due to the Budget Office for review
Business PlanNovember 15, 2021FY 2023 Five Year Auxiliary Business Plans due to the Budget Office for review
Budget DevelopmentNovember 18, 2021FY 2023 Funding Request, Budget Hearing Documents, and Enrollment/Revenue Projections due to System Office
PPV ReportingDecember 1, 202110-year Cash Projections, FY 2021-2031 due to System Office
Mandatory FeesDecember 17, 2021FY 2023 Mandatory Fee Requests due to System Office
Business PlanDecember 17, 2021FY 2023 Five Year Auxiliary Business Plans due to System Office
Elective FeesDecember 17, 2021FY 2023 Elective Fees and Special Charges due to the System Office
Budget AmendmentJanuary 11, 2022FY 2022 Second Quarter Budget Amendment due to the System Office
Financial ReportsJanuary 17, 2022FY 2022 Second Quarter Financial Reports due to the System Office
Graduate TuitionJanuary 18, 2022FY 2023 Graduate Tuition requests due to the System Office
Budget PrepJanuary – February 2022Budget Managers review permanent Departmental Budget Amendment Business Objects reports to determine if permanent adjustments need to be made. (Please be sure to review all Fund 14 DS&S budgets for revenue adjustments.)
Year End CloseFebruary 1, 2022Review funding on lump sum positions (Students, Graduate Assistants, Casual Labor)
Budget PrepMarch 1, 2022If you are planning a college, division, or departmental reorganization, please contact the Budget Office as soon as possible to obtain a copy of the reorganization template. Reorganizations take a considerable amount of time, but we can work with you to incorporate this data into the FY 2023 Original Budget. Reorganizations involve moving positions from one department to another, consolidating two or more departments into a single department, or dividing a department into two or more departments.  Reorganizations and New Department requests should be submitted to the Budget Office by March 1, 2022.
Budget PrepMarch 15, 2022All permanent budget amendments not already submitted to the Budget Office must be received by this date to be included in the FY2023 Budget Schedules.  This includes transfers from Operating (700000) to Equipment (800000) for equipment leases.  Transfers received after this date will be amended into the FY2023 Budget in July 2022.
Budget PrepApril 1, 2022Budget extract from OneUSG at 8am.  The extract will include employees currently in the system as of 3/31/2022.
Budget PrepApril 1 – 4, 2022Budget Office will verify budget data, calculate allocations (if applicable), and prepare departmental packets.  The packets will include instructions and the amount of allocations by department, fund and class.
Budget PrepApril 4, 2022Budget Office sends packets to VP Offices.  Each VP office will distribute information to the departments.
Budget PrepApril 4, 2022Budget Office to provide templates for Athletics, Auxiliary Services and Student Activity
Budget PrepApril 8, 2022Vice Presidents submit signed, printed (single-sided) worksheets to the Budget Office by Noon.
Budget PrepApril 8, 2022Athletic, Auxiliary and Student Activity budget (revenue and expense) spreadsheets are due to the Budget Office by Noon.
Budget AmendmentApril 7, 2022FY 2022 Third Quarter Budget Amendment due to the System Office
Budget PrepApril 11 – 29, 2022Budget Office prepares FY 2023 Original Budget
Financial ReportsApril 18, 2022FY 2022 Third Quarter Financial Reports due to the System Office
Budget PrepMay 2, 2022FY 2023 Original Budget due to System Office
Year End CloseMay 27, 2022Current year departmental budget amendments are due to the Budget Office
Year End CloseJune 1, 2022Budget Sweep – remaining nonpersonal service budget balances over $10,000 will be reduced to $10,000 (E&G Only)
Year End CloseJuly 1,2022*Deadline of printing/downloading final copies of the FY 2022 Budget Business Objects Reports (FY2022 reports will not be available after this date). This includes all reports in the Budget Reports folder in Business Objects.

Last updated: 9/13/2021