| Subject | Date | Action |
| PPV Reporting | October 1, 2019 | FY
2019 Cash Flow Submittals (PPV Projects) due to System Office |
| Budget
Development | October 1 – 15, 2019 | VPBF
consolidates all budget development documents and prepares final file for
President and VPs |
| Budget
Development | October 1 – 15, 2019 | President
and VPs review and prioritize budget development documents |
| Graduate
Tuition | October 1 – 15, 2019 | AA
receives templates on graduate and professional tuition |
| Budget
Development | October 17 – 22, 2019 | Final
review of budget hearing documents by President and VPs |
| Budget
Development | October 23, 2019 | FY 2021 Funding
Request and Budget Hearing Documents due to System Office |
| Auxiliary
Review | October 28 -30, 2019 | Auxiliary Services Q1
review |
| Athletics
Review | October 28 – 30, 2019 | Athletics Q1 review |
| Mandatory
Fees | October 28 – 31, 2019 | Student
Affairs to identify and invite students to mandatory fee presentation |
| PPV Reporting | November 1, 2019 | 10-year
Cash Projections, FY 2019-2029, due to VPBF |
| Elective Fees | November 2, 2019 | VPs
receive list of existing fees and templates for fee changes/requests |
| Mandatory
Fees | November 4, 2019 | Mandatory
Fee forms due to VPBF for review |
| Business Plan | November 4, 2019 | Five
Year Auxiliary Business Plans due to VPBF for review |
| Mandatory
Fees | November 18 -22, 2019 | FY
2021 Mandatory fees presented to student fee committee for approval |
| Budget
Hearing FY 2021 | November 20, 2019 | FY
2021 budget hearing templates are due to System Office |
| PPV Reporting | December 2, 2019 | 10-year
Cash Projections, FY 2019-2029, due to System Office |
| Housing/Dining | December 6, 2019 | FY
2021 Housing and Dining Rates due to VPBF
for review |
| Revenue
Projections | December 6, 2019 | FY
2021 Revenue Projections due to VPBF for review and PC approval |
| Graduate
Tuition | December 16, 2019 | FY
2021 Graduate and professional program tuition due to VPBF for review |
| Mandatory
Fees | December 18, 2019 | FY 2021 Mandatory Fee
requests due to System Office |
| Business Plan | December 18, 2019 | FY 2021 Five Year
Auxiliary Business Plans due to System Office |
| Revenue
Projections | December 18, 2019 | FY 2021 Revenue
Projections due to System Office |
| Housing/Dining | December 18, 2019 | FY 2021 Housing and
Dining Rates due to System Office |
| Elective Fees | January 17, 2020 | FY
2021 Elective Fees and Special Charges due to VPBF for review |
| Graduate
Tuition | January 17, 2020 | FY
2021 Base Graduate and Professional Program tuition requests due to System
Office |
| Auxiliary
Review | January 27 – 29, 2020 | Auxiliary Services Q2
review |
| Athletics
Review | January 27 – 29, 2020 | Athletics Q2 review |
| Budget Prep | January – February
2020 | Budget
managers review permanent Departmental Budget Amendment Business Objects
report to determine if permanent adjustments need to be made. (Please be sure to review all fund 14000
DS&S budgets for revenue adjustments.) |
| Year End Close | February 1, 2020 | Review
funding on lump sum positions (Students, Graduate Assistants, Casual Labor) |
| Budget Prep | February 3, 2020 | If
you are planning a college, division, or departmental reorganization, please
contact the Budget Office as soon as possible to obtain a copy of the
reorganization template.
Reorganizations take a considerable amount of time but we can work
with you to incorporate this data into the FY2021 Original Budget. Reorganizations include moving positions
from one department to another, consolidating two or more departments into a
single department, or dividing a department into two or more
departments. Reorganizations and new
department requests should be submitted to the Budget Office by March 2,
2020. |
| Elective Fees | February 3, 2020 | Elective Fees and
Special Charges (Misc Fees) due to System Office |
| Budget
Development | February
15, 2020* (tentative date) | USG Budget Hearing |
| Budget Prep | March 2, 2020 | All
permanent budget amendments not already submitted to the Budget Office must
be received by this date to be included on the FY2021 budget schedules. This includes transfers from Operating
(700000) to Equipment (800000) for equipment leases. Transfers received after this date will be
amended into the FY2021 budget in July 2020 |
| Budget Prep | March 23 – 27, 2020 | Budget Office will
hold Banner trainings for merit entry |
| Budget Prep | April 1, 2020 | Budget
extract from OneUSG at 8am. The
extract will include employees currently in the system as of 3/31/2020 |
| Budget Prep | April 1 – 3, 2020 | Budget
Office will verify budget data, calculate allocations, and prepare
departmental packets. The packets will
include instructions and the amount of allocation by department, fund and
class |
| Budget Prep | April 3, 2020 | Budget
Office sends packets to VP Offices.
Each VP Office will distribute information to the departments |
| Budget Prep | April 3, 2020 | Budget
office provides templates for Athletics, Auxiliary Services and Student
Activity |
| Budget Prep | April 6 – 8, 2020 | The
Budget Office will open the Salary and Budget (merit) Worksheets for entry in
BANNER. Once you receive your packet,
departments will prepare worksheets and assign merit increases to employees. The Budget Office will close merit system
access at 5pm on April 8th |
| Budget Prep | April 9, 2020 | Vice
Presidents submit signed, printed (single-sided) worksheets to the Vice
President of Business and Finance by Noon |
| Budget Prep | April 9, 2020 | Athletic,
Auxiliary and Student Activity budget (revenue and expense) spreadsheets are
due to Budget Office by Noon |
| Budget Prep | April 9 – April 30,
2020 | Budget
Office prepares FY2021 Original Budget |
| Auxiliary
Review | April 27 – 29, 2020 | Auxiliary Services Q3
review |
| Athletics
Review | April 27 – 29, 2020 | Athletics Q3 review |
| Budget Prep | May 1, 2020 | FY 2021 Original
Budget due to the System Office |
| Year End
Close | May 29, 2020 | Current
year departmental budget amendments due to Budget Services |
| Year End
Close | June 1, 2020 | Budget
Sweep – remaining nonpersonal service budget balances over $10,000 will be
reduced to $10,000 (E&G only) |
| Year End
Close | July 5, 2020 | Deadline
for printing/downloading final copies of the FY 2019 Budget
Office Business Objects reports (FY 2019 will not
be available after this date) |
| Year End Close | July 11, 2020 | Deadline
for printing/downloading final copies of the FY 2019 Business Objects Financial Reports and DS&S Reports (FY 2019 reports
will not be available after this date) |
